AUXILO FINSERVE PRIVATE LIMITED (Auxilo/Company) being a Non-deposit taking Non
Banking Financial Company (Category II) registered with Reserve Bank of India having customer
interface is required to formulate its Board approved Fair Practices Code (FPC/Code).
Fair Practices code is formulated pursuant to the Reserve Bank Directives - Non-Banking Financial
Company – Non-Systemically Important Non-Deposit taking Company (Reserve Bank) Directions,
2016. The Code aims to enhance the scope of the spirit underlying these directions of the Reserve Bank
of India.
FPC shall apply to all employees of the Company and other persons authorized to represent it in the course of its business with respect to all products and services. It shall apply across all aspects of its operations including marketing, loan origination, processing, servicing and collection activities.
All communication to the borrower shall be in the language understood by the borrower. The essential
information which affects the interest of the customers should be communicated to the borrower so as
to help them carry out a meaningful comparison before choosing Auxilo’s products and services. Hence
while sourcing, at the minimum the interest rates, the processing fees and any other charges including
prepayment charges and options shall be communicated to the customer.
The Loan application form shall also provide the list of document required to be submitted by the
customer. 1Additional documents required for processing the application shall be sought promptly from
the customer through an appropriate channel of communication.
On receipt of completed application form an appropriate acknowledgement shall be provided indicating
the time frame within which the loan application will be disposed. 2The time frame for disposing the
loan application complete in all respect shall not be more than 30 days from the date of receipt of all the
requisite information/data from the Customer. The customer shall be informed about time frame being
subject to the requirement of special verifications, checks and investigations, if any, arrived upon the
assessment of application. The Customer shall be informed about the extended time frame in such cases.
It shall be conveyed in writing to the borrowers in the language understood by them by means of a
sanction letter about the sanction of the loan. The Sanction letter shall indicate the amount of loan
sanctioned along with the terms and conditions including annualized rate of interest and method of
application thereof. The borrowers’ acceptance of these terms and conditions shall be kept on record.
The loan agreement shall be signed physically by both the parties that is the company and the borrower
and where the agreement is to be signed digitally, the same shall be signed by both the company as well
as the borrower electronically pursuant to the provisions of Information Technology Act.
The loan agreement to be signed with the borrower shall mention the penal charges that would be
charged for late repayment in bold. An electronic or physical copy of the executed loan agreement along
with its enclosures quoted therein shall be furnished to the Customer upon disbursement of loan.
Notice shall be given to the borrowers in an event of any change in the terms and conditions in reference
to the disbursement schedule, interest rates, service charges and the prepayment charges, in the language
understood by the borrower clearly indicating the changed terms. Notice may be given by sending a
Short Messaging Service (SMS), courier, electronic mail, email, registered or certified mail or facsimile
where available. With the constant technological developments the means of communication have been
enlarging and due to the ease thereof the customers may prefer the use of those means in addition to the
above specified options. The company may explore these options and if found feasible can provide the
customers the list of options to choose from. If the customer opts to be provided notice by any specific
means of communication, the same shall be used to send out any kind of notice.
Changes in the interest rates and charges shall be effected only prospectively.
Any decision to recall/accelerate payment or performance shall be in consonance with the loan
agreement.
All securities shall be released on repayment of all dues or on realization of the outstanding
amount subject to any of the company’s legitimate right or lien for any other claim it may have
against the borrower. If such right of set-off is to be exercised, the Company shall give notice
to the borrower about the same with full particulars about the remaining claims and the
conditions under which it is entitled to retain the securities till the relevant claim is settled /
paid.
1 Added under Annual review – 27th October, 2021
2 Substituted under Annual review – 27th October, 2021
The Company shall refrain from interference in the affairs of the borrower except for the purposes
provided in the terms and conditions of the loan agreement (unless new information, not earlier
disclosed by the borrower, has come to its notice).
Transfer of loan request – If the borrower requests for transfer of the loan account, the company shall
either accord its consent or intimate its objection, if any to the same, and convey its decision in writing
within 21 days from the date of receipt of request. Such transfer shall be as per the contractual terms
entered into with the borrower and should be in consonance with law.
iThe Company shall not charge foreclosure charges/ pre-payment penalties on any floating rate term
loan sanctioned for purposes other than business to individual borrowers, with or without co-obligant(s).
The customer shall be promptly informed about the repayment process, schedule including the amount,
tenure and periodicity of repayment. The customers shall be provided all the information regarding dues
and shall endeavour to give sufficient notice for payment of dues3
/ or repossession of security if any.
The customer shall be reminded by sending notice or by making personal visits. 4It shall be ensured that the entire process of
enforcing the security, valuation and realization thereof be fair and transparent.
In the matter of recovery of loans, undue harassment for example persistently bothering the borrowers
at odd hours, use of muscle power for recovery of loans, etc., shall be strictly avoided. The recovery
methods should be courteous, fair and persuasive. The Company employees and the persons authorized
to represent the company shall always deal with the customers in a polite manner. They shall identify
themselves and display the authority letter issued by the company.
Guidelines for the collection of dues:
The odd hours shall be construed in accordance with the guidelines issued by Reserve Bank of India from time to time.
A Board approved 5Interest rate policy (ANNX II) laid down for determining the interest rates, processing and other charges shall be adhered to
3 Added- Annual review – 27th October, 2021
4 Added -Annual review – 27th October, 2021
5 Added – Annual review – 27th October, 2021
The rate of interest applicable to customers would be based on Company’s Benchmark Lending Rate
which in turn is dependent on factors such as cost of funds, margin, etc., plus a spread which is
determined on the risk gradation of each application. The rate of interest would also differ depending
on the category of customer.
Gradation of risk depends on factors such as student's academic background, employability of the
selected course from a selected college and country of study, financial strength of the co-borrower, loan
repayment capability, credit history, collateral offered or not, serviceability of the loan through
Company’s branch network, cost/s associated with underwriting and servicing the loan.
The application form shall include the rate of interest and indicate that the differential rate of interest
shall be chargeable pursuant to the guidelines issued by the Reserve Bank of India from time to time.
The sanction letter for the information of the customer shall indicate the same.
The Managing Director/Chief Xxecutive Officer of the Company shall submit to the Board on a quarterly basis on the review of the compliances under the code and functioning of the greivances redressal mechanism at various levels of management.
The Guarantor(s) shall be informed about their liability as Guarantor in terms of amount and the
circumstances when the liability would arise. The Guarantors shall also be given an understanding about
the recourse available with the company if he/she fails to pay the amount guaranteed for payment.
The Company shall also inform the guarantor of any material adverse change/s in the financial position
of the borrower for whom he / she stands as a Guarantor.
The Company shall always maintain confidentiality with respect to the personal information of customers. Following would be the exception to this:
The customers shall be informed about their rights under the existing legal framework for accessing the personal records that the company holds about them.
There shall be no discrimination amongst the customers on the basis of age, race, caste, gender, marital status, religion or disability, including but not limited for processing of loan applications or for redressing their grievances.
6Provision added proposed under Annual review 2021
The customer shall be informed that the law mandates the company to pass the borrowers account
information to credit reference agencies.
The customer shall be intimated in writing that the company intends to give information about the debts
of the customer to the credit reference agencies. The intimation to the customer shall explain the role of
credit reference agencies and the effect of the information provided by them will have on their ability
to get credit.
On customer’s request, a copy of the information sent to credit reference agencies shall be provided.
The Grievance Redressal Mechanism (GRM) laid out under Annex 1 provides for resolving any disputes arising out of the decisions of the company’s functionaries. All disputes arising out of the Company’s functionaries shall be heard and disposed of at least at the next higher level.
The GRM shall provide for the following:
The GRM shall nominates a Company’s official as the Grievance Redressal Officer who can be
approached by the public for resolution of complaints against the Company.
For the benefit of the customers at the operational level, the company shall display the name and contact
details (Telephone/Mobile no. and Xmail address) of the Grievance Redressal officer prominently at
each of its branches and places where the business is transacted.
For the information of the Customers, if the customer's complaint / dispute is not redressed by the
Grievance Redressal Officer within a period of one month, the customer may appeal to the OfficerinCharge of the Regional Office of the Department of Non-Banking Supervision (DNBS) of the Reserve
Bank of India (RBI), Mumbai under whose jurisdiction the registered office of the Company falls.
The Nodal Officer/ Principal Nodal Officer shall be appointed under the Integrated Ombudsman Scheme, 2021
The Code shall be reviewed annually or earlier if deemed necessary by the Board of Directors of the Company.
Grievance Redressal Mechanism herein provides the process of resolving any disputes/complaints arising out of the decisions of the company’s functionaries.
The Customer/Borrower having any grievance/complaint can register the complaint giving the details of the complaint and the name of the officer/employee of the company concerned in the following ways, which shall be addressed in a maximum of ten working days:
Branch manager herein will also refer to the manager concerned of the non-branch office where the
company’s business is transacted. If the complaint is against the Branch Manager, same should be
addressed to the Customer Grievance Redressal Officer.
In case the customer is not satisfied with the resolution/response provided by the customer engagement team/s
as above, then customer shall escalate to Level 2 as given below.
Grievance Redressal for ex-gratia payment - The Customer/Borrower having any grievance/complaint
in regards to Government of India’s scheme for the ex-gratia payment of difference between compound
interest and simple interest for six months to borrowers in specified loan accounts can register the
complaint giving the details of the complaint by sending an email to the below mentioned concerned email
id, for which the preliminary remarks shall be provided by the company through its designated nodal
officers for this purpose within 72 hours and a final response within 7 working days.
Zone | Email ID |
Maharashtra, Gujarat | Nodalofficergr.westzone@auxilo.com |
Delhi | Nodalofficergr.northzone@auxilo.com |
Andhra Pradesh, Telangana, Tamil Nadu, Karnataka | Nodalofficergr.southzone@auxilo.com |
Grievance submission by the customers can be submitted at the Branch office also.
If the Customer is not satisfied with the initial resolution or the complaint is against the Branch Manager, the complainant can send the complaint addressing to the Customer Grievance redressal officer quoting the acknowledgment number of initial complaint. Below mentioned are the details of Customer Grievance redressal officer:
We will make our best efforts to resolve customer’s complaint at this level.
If the complaint/ dispute is not redressed within a period of one month, the customer may appeal to the following authority
Officer-in-Charge
Reserve Bank of India,
Department of Non-Banking Supervision,
RBI Building, Opp. Mumbai Central Railway Station,
Near Maratha Mandir,
Byculla, Mumbai – 400 008
Interest Rate Policy
iAmended – Annual Review October, 2019
Before amendment it read as follow - The Company shall not charge any foreclosure or prepayment penalties
on the term loans sanctioned to individual borrowers at the floating rate of interest.
7Substituted under Annual review October, 2021