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Fair Practice & Code

AUXILO FINSERVE PRIVATE LIMITED (Auxilo/Company) being a Non-deposit taking Non Banking Financial Company (Category II) registered with Reserve Bank of India having customer interface is required to formulate its Board approved Fair Practices Code (FPC/Code).

Fair Practices code is formulated pursuant to the Reserve Bank Directives - Non-Banking Financial Company – Non-Systemically Important Non-Deposit taking Company (Reserve Bank) Directions, 2016. The Code aims to enhance the scope of the spirit underlying these directions of the Reserve Bank of India.

  1. The Code lays down Auxilo’s commitment towards its customers/borrowers (used interchangeably) to deliver the financial services and products in a fair and transparent manner.
  2. The Code aims to lay down the standards of transparency in all its dealings, such that the customers are able to take an informed decision while adopting Auxilo’s products and services.
  3. The standards so set shall be the guidelines for its management and employees to follow strictly in all its dealing with the customers.
Application

FPC shall apply to all employees of the Company and other persons authorized to represent it in the course of its business with respect to all products and services. It shall apply across all aspects of its operations including marketing, loan origination, processing, servicing and collection activities.

Broad principles on which the Code is built
  1. Clear and transparent information to be given about the products and services and the same to be in the language understood by the customers.
  2. The terms and conditions of each of the product and services to meet the spirit of the RBI guidelines and applicable laws.
  3. Prompt customer grievance redressal, no discrimination amongst the customers on the basis of age, race, caste, gender, marital status, religion or disability.
  4. Information to the customer – Updated version of the Code shall be displayed on the Company’s website and at each branch office in a conspicuous place. A copy of the Code to be provided on request to the customer/prospective customer
APPLICATION FOR LOANS AND THEIR PROCESSING

All communication to the borrower shall be in the language understood by the borrower. The essential information which affects the interest of the customers should be communicated to the borrower so as to help them carry out a meaningful comparison before choosing Auxilo’s products and services. Hence while sourcing, at the minimum the interest rates, the processing fees and any other charges including prepayment charges and options shall be communicated to the customer.

The Loan application form shall also provide the list of document required to be submitted by the customer. 1Additional documents required for processing the application shall be sought promptly from the customer through an appropriate channel of communication.

On receipt of completed application form an appropriate acknowledgement shall be provided indicating the time frame within which the loan application will be disposed. 2The time frame for disposing the loan application complete in all respect shall not be more than 30 days from the date of receipt of all the requisite information/data from the Customer. The customer shall be informed about time frame being subject to the requirement of special verifications, checks and investigations, if any, arrived upon the assessment of application. The Customer shall be informed about the extended time frame in such cases.

LOAN APPRAISAL AND TERMS / CONDITIONS

It shall be conveyed in writing to the borrowers in the language understood by them by means of a sanction letter about the sanction of the loan. The Sanction letter shall indicate the amount of loan sanctioned along with the terms and conditions including annualized rate of interest and method of application thereof. The borrowers’ acceptance of these terms and conditions shall be kept on record.

The loan agreement shall be signed physically by both the parties that is the company and the borrower and where the agreement is to be signed digitally, the same shall be signed by both the company as well as the borrower electronically pursuant to the provisions of Information Technology Act.

The loan agreement to be signed with the borrower shall mention the penal charges that would be charged for late repayment in bold. An electronic or physical copy of the executed loan agreement along with its enclosures quoted therein shall be furnished to the Customer upon disbursement of loan.

DISBURSEMENT OF LOANS INCLUDING CHANGES IN TERMS AND CONDITIONS

Notice shall be given to the borrowers in an event of any change in the terms and conditions in reference to the disbursement schedule, interest rates, service charges and the prepayment charges, in the language understood by the borrower clearly indicating the changed terms. Notice may be given by sending a Short Messaging Service (SMS), courier, electronic mail, email, registered or certified mail or facsimile where available. With the constant technological developments the means of communication have been enlarging and due to the ease thereof the customers may prefer the use of those means in addition to the above specified options. The company may explore these options and if found feasible can provide the customers the list of options to choose from. If the customer opts to be provided notice by any specific means of communication, the same shall be used to send out any kind of notice.

Changes in the interest rates and charges shall be effected only prospectively.

Any decision to recall/accelerate payment or performance shall be in consonance with the loan agreement.

All securities shall be released on repayment of all dues or on realization of the outstanding amount subject to any of the company’s legitimate right or lien for any other claim it may have against the borrower. If such right of set-off is to be exercised, the Company shall give notice to the borrower about the same with full particulars about the remaining claims and the conditions under which it is entitled to retain the securities till the relevant claim is settled / paid.


1 Added under Annual review – 27th October, 2021
2 Substituted under Annual review – 27th October, 2021

GENERAL

The Company shall refrain from interference in the affairs of the borrower except for the purposes provided in the terms and conditions of the loan agreement (unless new information, not earlier disclosed by the borrower, has come to its notice).

Transfer of loan request – If the borrower requests for transfer of the loan account, the company shall either accord its consent or intimate its objection, if any to the same, and convey its decision in writing within 21 days from the date of receipt of request. Such transfer shall be as per the contractual terms entered into with the borrower and should be in consonance with law.

iThe Company shall not charge foreclosure charges/ pre-payment penalties on any floating rate term loan sanctioned for purposes other than business to individual borrowers, with or without co-obligant(s).

COLLECTION OF DUES

The customer shall be promptly informed about the repayment process, schedule including the amount, tenure and periodicity of repayment. The customers shall be provided all the information regarding dues and shall endeavour to give sufficient notice for payment of dues3 / or repossession of security if any. The customer shall be reminded by sending notice or by making personal visits. 4It shall be ensured that the entire process of enforcing the security, valuation and realization thereof be fair and transparent.

In the matter of recovery of loans, undue harassment for example persistently bothering the borrowers at odd hours, use of muscle power for recovery of loans, etc., shall be strictly avoided. The recovery methods should be courteous, fair and persuasive. The Company employees and the persons authorized to represent the company shall always deal with the customers in a polite manner. They shall identify themselves and display the authority letter issued by the company.

Guidelines for the collection of dues:

  • Privacy of the Customer should be respected at all times
  • Contacting the customer
  • The Customers shall not be called at odd hours unless special circumstances of the borrower's business require to call them otherwise”
  • The company representatives approaching the customer for collection should always maintain decorum, decency and interact with the customer in a civil manner.
  • The Company’s endeavour should be to assist the customer to clear the differences, if any, about the dues and help resolve the disputes, if any, in an amicable manner

The odd hours shall be construed in accordance with the guidelines issued by Reserve Bank of India from time to time.

RATE OF INTEREST AND GRADATION OF RISK

A Board approved 5Interest rate policy (ANNX II) laid down for determining the interest rates, processing and other charges shall be adhered to


3 Added- Annual review – 27th October, 2021
4 Added -Annual review – 27th October, 2021
5 Added – Annual review – 27th October, 2021

The rate of interest applicable to customers would be based on Company’s Benchmark Lending Rate which in turn is dependent on factors such as cost of funds, margin, etc., plus a spread which is determined on the risk gradation of each application. The rate of interest would also differ depending on the category of customer.

Gradation of risk depends on factors such as student's academic background, employability of the selected course from a selected college and country of study, financial strength of the co-borrower, loan repayment capability, credit history, collateral offered or not, serviceability of the loan through Company’s branch network, cost/s associated with underwriting and servicing the loan.

The application form shall include the rate of interest and indicate that the differential rate of interest shall be chargeable pursuant to the guidelines issued by the Reserve Bank of India from time to time. The sanction letter for the information of the customer shall indicate the same.

PERIODICAL REVIEW

The Managing Director/Chief Xxecutive Officer of the Company shall submit to the Board on a quarterly basis on the review of the compliances under the code and functioning of the greivances redressal mechanism at various levels of management.

GUARANTORS

The Guarantor(s) shall be informed about their liability as Guarantor in terms of amount and the circumstances when the liability would arise. The Guarantors shall also be given an understanding about the recourse available with the company if he/she fails to pay the amount guaranteed for payment.

The Company shall also inform the guarantor of any material adverse change/s in the financial position of the borrower for whom he / she stands as a Guarantor.

PRIVACY AND CONFIDENTIALITY

The Company shall always maintain confidentiality with respect to the personal information of customers. Following would be the exception to this:

  1. With the prior consent of the customer, when such an information is to be given as a reference
  2. On the Customers’ request to provide the information
  3. Required to be provided under the provisions of laws/regulations
  4. Being a duty towards the public to reveal the information
  5. In the Company’s interests for reasons like to prevent fraud

The customers shall be informed about their rights under the existing legal framework for accessing the personal records that the company holds about them.

6NO DISCRIMINATION

There shall be no discrimination amongst the customers on the basis of age, race, caste, gender, marital status, religion or disability, including but not limited for processing of loan applications or for redressing their grievances.

CREDIT REFERENCE AGENCIES

6Provision added proposed under Annual review 2021

The customer shall be informed that the law mandates the company to pass the borrowers account information to credit reference agencies.

The customer shall be intimated in writing that the company intends to give information about the debts of the customer to the credit reference agencies. The intimation to the customer shall explain the role of credit reference agencies and the effect of the information provided by them will have on their ability to get credit.

On customer’s request, a copy of the information sent to credit reference agencies shall be provided.

GRIEVANCE REDRESSAL MECHANISM

The Grievance Redressal Mechanism (GRM) laid out under Annex 1 provides for resolving any disputes arising out of the decisions of the company’s functionaries. All disputes arising out of the Company’s functionaries shall be heard and disposed of at least at the next higher level.

The GRM shall provide for the following:

  1. The system and the procedure for receiving, registering and disposing of complaints and grievances in each of its offices.
  2. The procedure defines - where and how the complaint/grievance (used interchangeably) is to be filed, turnaround for the reply, appellate mechanism if not satisfied with the initial resolution of complaint.
  3. Acknowledgement shall be provided with the reference number for the complaints received.
  4. The process of informing the customer about the above stated system and procedure for redressing their complaints at a faster pace.
  5. The complaints received shall be resolved in a maximum of 30 days period

The GRM shall nominates a Company’s official as the Grievance Redressal Officer who can be approached by the public for resolution of complaints against the Company.

For the benefit of the customers at the operational level, the company shall display the name and contact details (Telephone/Mobile no. and Xmail address) of the Grievance Redressal officer prominently at each of its branches and places where the business is transacted.

For the information of the Customers, if the customer's complaint / dispute is not redressed by the Grievance Redressal Officer within a period of one month, the customer may appeal to the OfficerinCharge of the Regional Office of the Department of Non-Banking Supervision (DNBS) of the Reserve Bank of India (RBI), Mumbai under whose jurisdiction the registered office of the Company falls.

NODAL OFFICER/ PRINCIPAL NODAL OFFICER

The Nodal Officer/ Principal Nodal Officer shall be appointed under the Integrated Ombudsman Scheme, 2021

REVIEW OF THE FAIR PRACTICES CODE

The Code shall be reviewed annually or earlier if deemed necessary by the Board of Directors of the Company.

GRIEVANCE REDRESSAL MECHANISM

Grievance Redressal Mechanism herein provides the process of resolving any disputes/complaints arising out of the decisions of the company’s functionaries.

The Customer/Borrower having any grievance/complaint can register the complaint giving the details of the complaint and the name of the officer/employee of the company concerned in the following ways, which shall be addressed in a maximum of ten working days:

  • Call the Customer helpdesk no 022 6246333
  • Email at customercare@auxilo.com
  • Can be submitted in writing at the Branch office/place where the business is transacted addressing it to the Branch Manager followed by the location name captioning it as “Under GRM"
  • Can be posted to the address Auxilo Finserve Pvt Ltd, Office No. 63, 6th floor, Kalpataru Square, Kondivita Road, Andheri Xast, Mumbai 400059, captioning it as “Under GRM"

Branch manager herein will also refer to the manager concerned of the non-branch office where the company’s business is transacted. If the complaint is against the Branch Manager, same should be addressed to the Customer Grievance Redressal Officer.

In case the customer is not satisfied with the resolution/response provided by the customer engagement team/s as above, then customer shall escalate to Level 2 as given below.

Grievance Redressal for ex-gratia payment - The Customer/Borrower having any grievance/complaint in regards to Government of India’s scheme for the ex-gratia payment of difference between compound interest and simple interest for six months to borrowers in specified loan accounts can register the complaint giving the details of the complaint by sending an email to the below mentioned concerned email id, for which the preliminary remarks shall be provided by the company through its designated nodal officers for this purpose within 72 hours and a final response within 7 working days.

Zone Email ID
Maharashtra, Gujarat Nodalofficergr.westzone@auxilo.com
Delhi Nodalofficergr.northzone@auxilo.com
Andhra Pradesh, Telangana, Tamil Nadu, Karnataka Nodalofficergr.southzone@auxilo.com

Grievance submission by the customers can be submitted at the Branch office also.

If the Customer is not satisfied with the initial resolution or the complaint is against the Branch Manager, the complainant can send the complaint addressing to the Customer Grievance redressal officer quoting the acknowledgment number of initial complaint. Below mentioned are the details of Customer Grievance redressal officer:

  1. Name : Deepika Thakur Chauhan
  2. Address : Auxilo Finserve Private Limited
    Registered office - Office No. 63, 6th floor, Kalpataru Square, Kondivita Road, Andheri Xast, Mumbai 400059
  3. Email : gro@auxilo.com
  4. Telephone : 022 6246 3333
  5. FAX : 022 6246 3334

We will make our best efforts to resolve customer’s complaint at this level.

If the complaint/ dispute is not redressed within a period of one month, the customer may appeal to the following authority

Officer-in-Charge
Reserve Bank of India,
Department of Non-Banking Supervision,
RBI Building, Opp. Mumbai Central Railway Station,
Near Maratha Mandir,
Byculla, Mumbai – 400 008

Annex II

Interest Rate Policy

  1. Introduction
    As per RBI guidelines, the Boards of all NBFCs have been advised to lay out appropriate internal principles and procedures in determining interest rates and processing and other charges and post it on their website. This will enable their customers to understand the logic and methodology used for determining the lending rates charged to them. Further the directive states that the rate of interest and the approach for gradation of risk and rationale for charging different rate of interest for different borrowers should be communicated to the borrowers in their sanction letter. In line with the same, the methodology for determining interest rates is given below.
  2. Principle for determining interest rates for borrowers
    The interest charged to the borrowers will be floating in nature and will be linked to Auxilo Finserve Private Limited (AFPL’s) Benchmark Lending Rate (ABLR) plus a Spread that depends on the Segment, Product, customer credit profile, security structure and Credit Risk Premium of that loan. 7ABLR shall computed based on Cost of Funds, market conditions, Operating Xxpenses and margins. ABLR shall be reviewed periodically by ALCO

iAmended – Annual Review October, 2019
Before amendment it read as follow - The Company shall not charge any foreclosure or prepayment penalties on the term loans sanctioned to individual borrowers at the floating rate of interest.


7Substituted under Annual review October, 2021